Here’s some more details on EPiC Winter Retreat 2015 coming up very quickly!
This year we will be learning all about the community of the Church. There will be an emphasis on how the Gospel shapes the Church to be our primary place of belonging and commitment. It’ll be called, “The Fellowship of the King” with Lord of the Rings fonts and colors. “One Church, One Call, One King to Rule them All.” Jonathan Shirk will be our plenary speaker. He’s an excellent speaker with a history in our presbytery. I think this is a perfect theme for a retreat with so many different local churches represented.
Here’s theme material I can email you:
-Our theme and promo picture in many different formats (PowerPoint background, instagram square ratio, postcard ratio, and just a straight slide)
-The words I used for the theme in case you wanted to use them in any way
-The Word document for the personalizable postcard. So you have a couple options when advertising to your own group: you can just write it or put a text box on the jpeg or you can type it into the word doc.
-The simple schedule and packing list and a detailed schedule that we’ve worked out
Here’s what I need from you:
-Deposit (made out to Bethel Church) of $45 per estimated person by January 9th
-Final numbers (the number of people your church will be financially responsible for) by January 19th and participant information (Name, Gender, Grade/Leader)
-Balance due upon arrival (I will reply to your final numbers with a balance due number for you)
Some responsibilities I need filled:
–Breakout Sessions: These are very fun hour long sessions with groups of 10-20 students on a more specific topic that accords somehow with our theme for the weekend. They can be discussion-based or more teaching. They can even be hands on. It’s really for leaders to decide how they want it to go. Students will sign up for them during breakfast on Saturday.
-If you want to do a breakout session, please let me know by January 23rd. Then here’s what I need from you:
1. Title (try for something catchy to get students to sign up)
2. Your name and church
3. The topic (nothing catchy, just what you’ll be talking about in a couple words.
4. A couple sentences of description
-I need this information by February 3rd.
–Video making: I need someone to be in charge of explaining the rule of making videos then MCing when we show them.
–Dodgeball tournament: Does someone want to run the dodgeball tournament? I can still bring the balls and cones.
-Friday night snack: Can a group volunteer to bring a snack for Friday night? It can be simple and quick. It just needs to be plenteous. All expenses are reimbursed and included in the cost of the trip.
-Leaders meetings: Can someone volunteer to pick and read a Psalm or other passage of Scripture and then lead prayer for the leaders meetings? This should not be long.
-Group picture: Does someone have a nice camera for the group picture and will email it to all the leaders very soon after the retreat?
-With the change in venue and the added cost of a speaker (in my opinion, well worth it), the total cost per person will be between $93-$100 depending on the number of people that come.
-Each group leader should bring a walkie talkie. It makes communication extremely easy during the retreat. If anyone needs one, I have an extra.
That’s all I have. Any questions? Comments?